PermitPost

Saves you time if you regularly send lots of mail

Save time and improve efficiency by making light work of lots of mail. If you send 300 items or more of mail or postage to the value of $135 (incl. GST) or more at a time, using PermitPost will save your organisation time and improve your mail handling efficiency.

Please note PermitPost can not be used to send ParcelPost Tracked items as a barcode is required for tracking and ParcelPost PO Box Priority items, as this service is only available using ParcelPost PO Box Priority Postage Included Envelopes.

Key benefits

• Deferred payment: For New Zealand Post Account customers
• Helps you access Bulk Mail: A PermitPost number is mandatory if you want to use any of the Bulk Mail products. 
• Saves time and increases efficiency:  By using PermitPost you pre-print your PermitPost impression on your mail items. This eliminates the need to lick hundreds of stamps or spend time at a franking machine.
• Hassle-free:  It's easy to set up, implement and manage. Your PermitPost number can be used for both envelopes and parcels within New Zealand and overseas.

Note: a $10 processing fee will be charged for any PermitPost lodgement that does not meet the minimum lodgement criteria of 300 items or postage to the value of $135 (incl. GST).

Step by step guide

To use PermitPost you simply pre-print a PermitPost impression on each mail item in the place of a stamp or ASM franking. The PermitPost impression indicates that you are using PermitPost as a method of payment.

You can use either a Standard PermitPost impression (PDF – 23kb) or make your own customised impression (which could contain your organisation's logo and name) as outlined below. Customised impressions are only allowed for use with GoFlexible and PrintPost services. Customised impressions are only allowed for use with GoFlexible and PrintPost services.

Standard PermitPost impression

Note:  The Standard PermitPost impression on this webpage and in the downloadable version has been true-sized to appear at its actual size on your computer screen.  If the impression does not appear as true size on your computer please try viewing it again with your computer display set to 1280x1024 pixels. If you require any assistance with this, please call our Customer Service Centre on 0800 501 501.

Customised PermitPost impression

Layout requirements for your PermitPost mail item

Envelope layout standards

When designing a new PermitPost mail item, make sure to check the envelope layout standards for the Bulk Mail product you intend using.

All PermitPost items must have a return address. The return address can be located on either the front or the back of the envelope.

Addressing layout standards

All mail items need a valid delivery address. Information about the correct way to address mail pieces can be found in our addressing layout standards

Applying for a PermitPost number

• Download the PermitPost application form (PDF - 68kb) or contact our Customer Service Centre on 0800 501 501.
• Complete and return the application form:
          • by email to envelopelayouts@nzpost.co.nz; or
          • by free fax to 0800 424 802.
• A member from our Customer Service team will contact you to discuss your requirements.

How to use PermitPost

• You must lodge 300 items or postage to the value of $135 (inc GST) or more at each mailing. A PermitPost processing fee of $10 will be charged for mailings that don't meet this minimum.
• You can use PermitPost to post items within New Zealand or overseas. Your PermitPost impression can be used for both envelopes and some parcels. PermitPost can not be used to send ParcelPost Tracked items as a barcode is required for tracking, or ParcelPost PO Box Priority items, as this service is only available using ParcelPost PO Box Priority Postage Included Envelopes.
• Note: The requirement to place the PermitPost impression in the top right-hand corner applies to VolumePost 1 and VolumePost 3 only.  Otherwise it just needs to be on the front, on the same side as the delivery address.
• Bundle your PermitPost mail with addresses facing outwards and the PermitPost impression in the top right-hand corner.
• Lodge your PermitPost mail at PostShops which accept PermitPost mail, or Mail Service Centres weekdays during working hours.  PermitPost items must not be lodged in street posting boxes.
• A completed Statement of Posting form (AR019N) needs to accompany your lodgement (unless you are paying in cash, in which case a copy of your receipt  will accompany your mail lodgement to the Mail Service Centre). Contact our Customer Service Centre on 0800 501 501 or email ar19n.orders@nzpost.co.nz to have us send you a form.
• If your mail is collected by a courier, remember to include your Statement of Posting form in your mail bag.

Paying for PermitPost

Deferred payment using PermitPost is available to New Zealand Post account customers only.  Mail lodged using PermitPost must be accompanied by an AR190N form.  

For more information on our credit payment system:

• ask your New Zealand Post representative; or
• call our Customer Service Centre on 0800 501 501.

Other important points about PermitPost

• PermitPost items are not post marked, date stamped or cancelled.
• New Zealand Post reserves the right to cancel any PermitPost number at any time.
• Don't use your PermitPost envelopes as reply envelopes for your customers to post back to you. Enquire about FreePost if you want to get your customers to respond to your mailing.
• Your New Zealand Post PermitPost impression can only be used to pay for items being sent through the New Zealand Post network.

Note: that wherever you lodge your mail, a New Zealand Post Mail Centre must approve your lodgement to ensure it meets PermitPost criteria.

Further information

If you require any further information about PermitPost:

• PermitPost application form (PDF - 68kb)   
• Standard PermitPost impression (PDF – 23kb)

The Standard PermitPost impression has been true-sized to appear at its actual size on your computer screen.  If the impression does not appear as true size on your computer please try viewing it again with your computer display set to 1280 x 1024 pixels.  If you require any assistance with this, please call our Customer Service Centre on 0800 501 501.)