VolumePost 1 is a cost-effective way to send 1,000 or more same sized mail items, such as invoices, statements, company announcements or promotional mail within New Zealand, with a delivery target of two to three working days.
The required postage to send mail by VolumePost 1 is based on the size and weight of each mail item together with the time you lodge it to be mailed. Standard rates apply to mail lodged after 8am and before noon Monday to Friday. Afternoon rates apply to mail lodged between noon and 5pm Monday to Friday. Evening rates apply to mail lodged after 5pm weekdays and at any time on weekends or public holidays by prior arrangement.
|Size||Max dimensions||Lodgement times||Product code||Weight||Price per item (excl GST)||Price per item (incl GST)|
|Medium||240mm x 130mm x 6mm||Standard||VP1MS||55g||$0.3500||$0.4025|
|Large||240mm x 165mm x 6mm||Standard||VP15S||75g||$0.3900||$0.4485|
See our Bulk Mail letters dimension guide (PDF - 71kb)
There will be additional costs if your mail does not comply with VolumePost 1 requirements including the addressing standards and envelope layout standards for machine sorted mail.
At least 85% of your mail must comply with our addressing standards for your lodgement to qualify for VolumePost 1 pricing. If more than 15% of your mail does not comply you will need to pay non-conformance prices. For more information please refer to the Bulk Mail rate card (PDF – 87kb).
Sending mail by VolumePost 1
To send your letters or documents by VolumePost 1, you’ll need to ensure that you are sending 1,000 or more items of the same size and that each item is of the following maximum dimensions:
|Thickness||Size (height x length)||Weight|
|Medium items||6mm||130mm x 240mm||55g|
|Large items||6mm||165mm x 240mm||75g|
Note: The minimum volume threshold must be met for each mailing customer. Mail from groups of customers may not be consolidated to achieve VolumePost 1 pricing.
For larger sized items, GoFlexible allows for a maximum thickness of 40mm.
When sending mail by VolumePost 1, the following conditions also apply:
- Items must be flexible enough to go through our sorting machines. Please check they can be bent evenly around a 280mm diameter circular surface - or about 180 degrees
- All mail items must have an approved PermitPost impression and a New Zealand delivery and return address
- All mail items must be the same. For example, each item must be the same design, size, shape and within the same weight range.
- All items must comply with current New Zealand Post standards for postcodes, envelope layout and addressing (PDF - 1.0mb)
- For VolumePost 1 rates apply to the total lodgement, you need to complete an 85% Statement of Accuracy
- You need to include a Statement of Posting form and appropriate VolumePost 1 product code.
How to prepare your mail for lodgement
Statement of Posting
A Statement of Posting (AR019N) form must accompany all lodgements or the lodgement will be held by New Zealand Post until we receive your form. Contact our Customer Service Centre on 0800 501 501 to have us send you a form. For help when completing the form download our Statement of Posting guide (PDF – 152kb).
When completing your Statement of Posting you’ll need to tell us your product code. Refer to the table below for the right code.
|Size||Lodgement time||VolumePost 1 code|
|M = Medium||Standard price - lodged after 8am and before noon||VP1MS|
|Afternoon price - lodged between noon and 5pm||VP1MA|
|Evening and weekend price – lodged after 5pm or on weekends and public holidays by prior arrangements||VP1ME|
|5 = Large||Standard price - lodged after 8am and before noon||VP15S|
|Afternoon price - lodged between noon and 5pm||VP15A|
|Evening and weekend price – lodged after 5pm or on weekends by prior arrangements||VP15E|
New Zealand Post may correct any incorrectly completed Statements of Posting or lodgement slips, such as where the wrong VolumePost code has been provided.
Letter trays and containers
Place your mail address side up and in letter trays so that the PermitPost impression is on the top right-hand corner of the envelopes, facing the front of the tray. If you are using reusable envelopes the PermitPost impression must be in the centre or top right hand corner. Letter trays are available on application at your nearest mail centre.
We have a containerisation service for customers with lodgements exceeding 40 trays.
Bulk Mail labels
All trays must be clearly and correctly labelled with the appropriate New Zealand Post label.
For mail lodged via mailhouses, use the green label for lodgements originating from the North Island and purple labels for lodgements originating from the South Island. These labels can be ordered through your Mail Centre, as can emergency supplies of blank labels if required. To find out more about these labels please download the Bulk Mail labelling chart (PDF – 144kb).
Business customer lodgement
For mail that is not lodged via mailhouses, simplified labelling requirements apply. These labels can be downloaded from www.nzpost.co.nz/traylabels (PDF - 162kb). Please print and complete these labels and attach these to the front of your mail tray.
Please ensure you meet the machine sort Envelope Layout Standards so your business mail can go through our sorting machines correctly.
Lodge your items at any New Zealand Post Mail Centre or your local PostShop. If you have a New Zealand Post Account and want to have your items picked up, talk to us today.
Terms and conditions
The standard terms and conditions of the products and services offered by New Zealand Post Limited, including information on the extent of our liability, are set out in the Public Contract and the Postal Users' Guide. They are also available for reference at PostShop stores and selected New Zealand Post retail outlets.
Delivery targets are a guide only and we do not guarantee your item will reach its destination within the delivery target. Delivery to and from rural or remote areas may take longer.
The required postage is the value of postage required for New Zealand Post to carry the item. Actual price paid may vary instore. The required postage and specifications are subject to change.
Compensation, prohibited & high risk items
Before sending mail items, make sure your item is safe to send and will be covered if it goes missing or is damaged. Make sure you read about Compensation, high risk & prohibited items.
VolumePost, GoFlexible, PermitPost and PostShop are trade marks of New Zealand Post Limited.