Print PreSort

Print PreSort is a cost-effective way to send 5,000 or more same weight-range magazines, newsletters or catalogues anywhere in New Zealand, with a delivery target of up to three working days. A minimum of 85% of items must be in Postie delivery run sequence prepared by a mailhouse.

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The required postage to send mail by Print PreSort is based on the quantity and weight of your mail items together with the time you lodge it to be mailed. There are four pricing bands; 5,000 to 19,999 items and 20,000 to 49,999 items and 50,000 to 99,999 items and 100,000 items and over.

Daytime rates apply to mail lodged after 8am and before 5pm Monday to Friday (excluding weekends and public holidays). Evening rates apply to mail lodged after 5pm weekdays and at any stage on weekends or public holidays by prior arrangement.

Print PreSort codes and prices – applicable for 5,000 to 19,999 items

Weight range Lodgement time Product code and price per item
  Product code ex GST incl GST
up to 199g Daytime
Evening
PPS1S
PPS1E
$0.6400
$0.8800
$0.7360
$1.0120
200-299g Daytime
Evening
PPS2S
PPS2E
$0.6600
$0.9100
$0.7590
$1.0465
300-399g Daytime
Evening
PPS3S
PPS3E
$0.6900
$0.9500
$0.7935
$1.0925
400-699g Daytime
Evening
PPS4S
PPS4E
$0.7100
$0.9900
$0.8165
$1.1385
700-1kg Daytime
Evening
PPS5S
PPS5E
$0.8600
$1.1800
$0.9890
$1.3570

Print PreSort codes and prices – applicable for 20,000 to 49,999 items

Weight range Lodgement time Product code and price per item
  Product code ex GST incl GST
up to 199g Daytime
Evening
PPS1S
PPS1E
$0.6100
$0.8500
$0.7015
$0.9775
200-299g Daytime
Evening
PPS2S
PPS2E
$0.6300
$0.8800
$0.7245
$1.0120
300-399g Daytime
Evening
PPS3S
PPS3E
$0.6600
$0.9100
$0.7590
$1.0465
400-699g Daytime
Evening
PPS4S
PPS4E
$0.6800
$0.9600
$0.7820
$1.1040
700-1kg Daytime
Evening
PPS5S
PPS5E
$0.8300
$1.1400
$0.9545
$1.3110

Print PreSort codes and prices – applicable for 50,000 to 99,999 items

Weight range Lodgement time Product code and price per item
  Product code ex GST incl GST
up to 199g Daytime
Evening
PPS1S
PPS1E
$0.6000
$0.8400
$0.6900
$0.9660
200-299g Daytime
Evening
PPS2S
PPS2E
$0.6200
$0.8700
$0.7130
$1.0005
300-399g Daytime
Evening
PPS3S
PPS3E
$0.6500
$0.9000
$0.7475
$1.0350
400-699g Daytime
Evening
PPS4S
PPS4E
$0.6700
$0.9400
$0.7705
$1.0810
700-1kg Daytime
Evening
PPS5S
PPS5E
$0.8200
$1.1300
$0.9430
$1.2995

Print PreSort codes and prices – applicable for 100,000 items and over

Weight range Lodgement time Product code and price per item
  Product code ex GST incl GST
up to 199g Daytime
Evening
PPS1S
PPS1E
$0.5900
$0.8300
$0.6785
$0.9545
200-299g Daytime
Evening
PPS2S
PPS2E
$0.6100
$0.8600
$0.7015
$0.9430
300-399g Daytime
Evening
PPS3S
PPS3E
$0.6400
$0.8900
$0.7360
$0.9890
400-699g Daytime
Evening
PPS4S
PPS4E
$0.6600
$0.9300
$0.7590
$1.0235
$1.0695
700-1kg Daytime
Evening
PPS5S
PPS5E
$0.8100
$1.1200
$0.9315
$1.2880

There will be additional costs if your mail does not comply with Print PreSort requirements including the addressing standards and envelope layout standards for manually sorted mail.

Address sequencing

At least 85% of your mail must be in delivery run sequence to qualify for Print PreSort pricing. Address sequencing must be performed by a PreSort certified service provider. If more than 15% of your mail does not comply the entire lodgement will be uprated to the next applicable product. For more information please refer to the Bulk Mail rate card (PDF – 50KB).

Sending items by Print PreSort

To benefit from Print PreSort rates when sending your magazines, newsletters or catalogues you need to make sure you are sending 5,000 or more items and each item is within the maximum dimensions listed below.

Mail from groups of customers may not be consolidated to achieve Print PreSort pricing.

What are classified as magazines, newsletters or catalogues?

Magazines and newsletters are publications with fixed titles that are published regularly, i.e. at least twice a year. Catalogues are publications that market products and services directly to prospective buyers and are published at least twice a year. Sales flyers or circulars do not meet the definition of a catalogue under PrintPost, even if published regularly.

PrintPost cannot be used for delivering surveys, handbooks, manuals, directories or annual reports.

When sending by Print PreSort, the following conditions also apply.

Within a single lodgement:

Each sequenced mail item must have two codes printed in the address block, as follows:

  • Round Number – comprising:
  • 3 characters (branch abbreviation)
  • 3 numbers (round abbreviation)
  • minimum 15 spaces
  • 1 number(NZ Post line  area) (e.g. NMS005               6)
  • Postcode - comprising 4 digits (e.g. 6035).

The codes can be printed in the same font as the address, however the Round Number must be ‘address line 1’, left justified and 12 point font.

When using a windowed envelope it is critical that both codes are completely visible, so their position must take into account the complete range of movement of the insert inside the envelope.

Below is an example.
NMS005 6, Mr Example, Flat 4C, 11 Example Street

For Print PreSort rates to apply, you need to have at least 85% of items in delivery run sequence.

Dimensions and weight restrictions

For sending publications

Maximum dimensions
(height x length)
Maximum weight Maximum thickness
260mm x 385mm 1.0kg 20mm

Dimensions and weight restrictions include the envelope/packaging.

How to prepare your mail for lodgement

Electronic Lodgement Information

Lodgement details must be submitted electronically via Lodgement Manager with an appropriate Print PreSort product code or the lodgement will be held by New Zealand Post until the details are received.

Product codes

When completing your lodgement you’ll need to tell us your product code. Refer to the table at the start of this section for the correct code.

Presentation

Items can be presented either in bundles or trays.

For bundles the requirements are:

  • Items must be bundled with the delivery address and PermitPost impression facing the same way. The last item in a bundle must be reverse faced.
  • Within each sequenced bundle, mail items must be sequenced in accordance with the Mail Printing section of this specification.
  • Within each un-sequenced bundle, mail items must be sequenced in ascending postcode order where the postcode is known. Unsequenced items without postcodes can be included but must be grouped after the postcode ordered items.
  • No labels are required. Ensure that the Round Numbers are visible and not obscured by strapping.
  • Bundles must be able to be carried with one hand without the contents becoming separated. Bundles must not weigh more than 12kg.
  • If you are posting a large number of bundles, they can be lodged directly into roll cages or Unit Loading Devices (ULDs).
  • Sequenced and un-sequenced items must be presented in separate bundles.

For trays the requirements are:

  • Items must be placed in letter trays with the delivery address and PermitPost impression facing the same way, towards the front of the tray (where the label is located).
  • Within each sequenced bundle, mail items must be sequenced in accordance with the Mail Printing section of this specification.
  • Within each un-sequenced mail tray, the product must be sorted in ascending postcode order where the postcode is known. Unsequenced items without postcodes can be included but must be grouped after the postcode ordered items.
  • All trays, roll cages and ULDs must have a New Zealand Post tray label attached.
  • Sequenced and un-sequenced items must be presented in separate trays with separate labelling requirements.

For sequenced items the label must include:

  • the word “ROUND” either printed, stamped or hand-written
  • the Round Number range that applies to items within the tray (that is, the first and last Round Numbers). Round Numbers should be entered into the fields on standard tray labels usually used for Postcode range
  • the lodgement day crossed to identify when mail was lodged with New Zealand Post
  • a reference code (for example, customer or mailing house reference)
  • the green label for lodgements originating from the North Island and the purple label for lodgements originating from the South Island.

For un-sequenced items the label must include:

  • the word “POSTCODE” either printed, stamped or hand-written
  • the postcode range that applies to items within the tray (that is, the first and last postcode numbers)
  • the lodgement day crossed to identify when mail was lodged with New Zealand Post
  • a reference code (for example, customer or mailing house reference)
  • the red label.

Letter trays are available from your nearest New Zealand Post Mail Service Centre. Letter trays must not weigh more than 12kg. If a tray weighs more than this, mail must be split into two or more trays.

If you use more than 40 trays per lodgement, a container service is available.

Layout standards

Be sure to meet the manual sort Domestic Bulk Mail Envelope Layout Standards so your mail can be processed correctly.

Lodging your mail

Lodge your items at any New Zealand Post Mail Centre or New Zealand Post Business Mail Centre.

Terms and conditions

The standard terms and conditions of the products and services offered by New Zealand Post Limited, including information on the extent of our liability, are set out in the Public Contract and the Postal Users' Guide. They are also available for reference at PostShop stores and selected New Zealand Post retail outlets.

Delivery targets

Delivery targets are a guide only and we do not guarantee your item will reach its destination within the delivery target. Delivery to and from rural or remote areas may take longer.

Required postage

The required postage is the value of postage required for New Zealand Post to carry the item. Actual price paid may vary instore. The required postage and specifications are subject to change.

Cover for loss or damage, prohibited & restricted items

Before sending mail items, make sure your item is safe to send and will be covered if it goes missing or is damaged. Make sure you read about cover for loss or damage and prohibited & restricted items.

Next steps

  • Find out how to pre-print your envelopes with PermitPost.
  • To get a New Zealand Post Account or discuss having your mail picked up, talk to us today.