Volume PreSort

With Volume PreSort your business can send 5000 or more creatively designed mail items within New Zealand, with a delivery target of up to three working days. A minimum of 85% of items must be in Postie delivery run sequence prepared by a mailhouse.

The required postage to send mail by Volume PreSort is based on the size and weight of your item. Mail must be lodged after 8am and before 5pm Monday to Friday (excluding weekends and public holidays).  There are three pricing bands: 5,000 to 19,999 and 20,000 items to 199,999 items and 200,000 items and above.

Volume PreSort codes and prices – applicable for 5,000 items to 19,999 items

Size Minimum Dimensions Maximum Dimensions Maximum Weight Product code and price per item
Product code ex GST incl GST
Medium 88mm x 138mm x 8mm 130mm x 240mm x 8mm 75g VPSM $0.3800

$0.4370

Large 140mm x 140mm x 8mm 165mm x 240mm x 8mm 100g VPSL $0.6100 $0.7015

Volume PreSort codes and prices – applicable for 20,000 to 199,999 items

Size Minimum Dimensions Maximum Dimensions Maximum Weight Product code and price per item
Product code ex GST incl GST
Medium 88mm x 138mm x 8mm 130mm x 240mm x 8mm 75g VPSM $0.3700

$0.4255

Large 140mm x 140mm x 8mm 165mm x 240mm x 8mm 100g VPSL $0.6000 $0.6900

Volume PreSort codes and prices – applicable for 200,000 items and over

Size Minimum Dimensions Maximum Dimensions Maximum Weight Product code and price per item
Product code ex GST incl GST
Medium 88mm x 138mm x 8mm 130mm x 240mm x 8mm 75g VPSM $0.3600

$0.4140

Large 140mm x 140mm x 8mm 165mm x 240mm x 8mm 100g VPSL $0.5900 $0.6785

See our Bulk Mail letter dimension guide (PDF - 57KB).

There will be additional costs if your mail does not comply with Volume PreSort requirements including Addressing Standards and Domestic Bulk Mail Envelope Layout Standards for manually sorted mail.

Address sequencing

At least 85% of your mail must be in delivery run sequence to qualify for Print PreSort pricing. Address sequencing must be performed by a PreSort certified service provider. If more than 15% of your mail does not comply the entire lodgement will be uprated to the next applicable product. For more information please refer to the Bulk Mail rate card (PDF – 50KB).

Sending mail by Volume PreSort

When sending by Volume PreSort, the following conditions apply.

Within a single lodgement:

Each sequenced mail item must have two codes printed in the address block, as follows:

  • Round Number – comprising:
    • 3 characters (branch abbreviation)
    • 3 numbers (round abbreviation)
    • minimum 15 spaces
    • 1 number  (NZ Post line area) (e.g. NMS005         6)
  • Postcode - comprising 4 digits (e.g. 6035)

The codes can be printed in the same font as the address, however the Round Number must be ‘address line 1’, left justified and 12 point font.

When using a windowed envelope it is critical that both codes are completely visible, so their position must take into account the complete range of movement of the insert inside the envelope.

Below is an example.
NMS005 6, Mr Example, Flat 4C, 11 Example Street

For Volume PreSort rates to apply, you need to have at least 85% of items in delivery run sequence.

How to prepare your mail for lodgement

Electronic Lodgement Information

Lodgement details must be submitted electronically via Lodgement Manager with the appropriate Volume PreSort product codes or the lodgement will be held by New Zealand Post until the details are received.

Product codes

When completing your lodgement you’ll need to tell us your product code. Refer to the table at the start of this section for the correct code.

Presentation

Items must be placed in letter trays with the delivery address and PermitPost impression facing the same way, towards the front of the tray (where the label is located).

Within each sequenced mail items must be sequenced in accordance with the Mail Printing section.

Within each un-sequenced mail tray, the mail item must be sequenced in ascending postcode order where the postcode is known. Unsequenced items without postcodes can be included but must be grouped after the postcode ordered items.

Each tray roll cage and ULD must have a New Zealand Post label attached.

Sequenced and un-sequenced items must be presented in separate trays with separate labelling requirements.

For sequenced items the label must include:

  • the word “ROUND” either printed, stamped or hand-written
  • the Round Number range that applies to items within the tray (that is, the first and last Round Numbers). Round Numbers should be entered into the fields on standard tray labels usually used for Postcode range
  • the lodgement day crossed to identify when mail was lodged with New Zealand Post
  • a reference code (for example, customer or mailing house reference)
  • the green label for lodgements originating from the North Island and the purple label for lodgements originating from the South Island.

For un-sequenced items the label must include:

  • the word “POSTCODE” either printed, stamped or hand-written
  • the postcode range that applies to items within the tray (that is, the first and last postcode numbers)
  • the lodgement day crossed to identify when mail was lodged with New Zealand Post
  • a reference code (for example, customer or mailing house reference)
  • the red label.

Letter trays are available from your nearest New Zealand Post Mail Service Centre. Letter trays must not weigh more than 12kg. If a tray weighs more than this, mail must be split into two or more trays.

If you use more than 40 trays per lodgement, a container service is available.

These labels can be ordered through your Mail Centre, as can emergency supplies of blank labels if required. To find out more about these labels please download the Bulk Mail labelling chart (PDF – 602KB).

Layout standards

Please ensure you meet the manual sort Domestic Bulk Mail Envelope Layout Standards so that your mail can processed correctly.

Lodging your mail

Lodge your items at any New Zealand Post Mail Centre or New Zealand Post Business Mail Centre.

Terms and conditions

The standard terms and conditions of the products and services offered by New Zealand Post Limited, including information on the extent of our liability, are set out in the Public Contract and the Postal Users' Guide. They are also available for reference at PostShop stores and selected New Zealand Post retail outlets.

Delivery targets

Delivery targets are a guide only and we do not guarantee your item will reach its destination within the delivery target. Delivery to and from rural or remote areas may take longer.

Required postage

The required postage is the value of postage required for New Zealand Post to carry the item. Actual price paid may vary instore. The required postage and specifications are subject to change.

Cover for loss or damage, prohibited & restricted items

Before sending mail items, make sure your item is safe to send and will be covered if it goes missing or is damaged. Make sure you read about cover for loss or damage and prohibited & restricted items.

Next steps

  • Find out how to pre-print your envelopes with PermitPost.
  • To get a New Zealand Post Account or discuss having your mail picked up, talk to us today.