VolumePost 3

The required postage to send mail by VolumePost 3 is based on the size and weight of each mail item together with the time you lodge it to be mailed. Standard rates apply to mail lodged after 8am and before noon Monday to Friday. Afternoon rates apply to mail lodged between noon and 5pm Monday to Friday.  Lodgements can be accepted after 5pm, on weekends and public holidays but will not qualify for the VolumePost 3 price.

See our Bulk Mail letters dimension guide (.PDF - 71kb)

There will be additional costs if your mail does not comply with VolumePost 3 requirements including the Addressing Standards and Envelope Layout Standards for machine sorted mail.

Non-Conformance pricing

At least 85% of your mail must comply with our Addressing Standards for your lodgement to qualify for VolumePost 3 pricing.  If more than 15% of your mail does not comply you will need to pay non-conformance charges.  For more information please refer to the Bulk Mail rate card (PDF – 92kb) 

Sending mail by VolumePost 3

To send your letters or documents by VolumePost 3 you need to ensure that you are sending 300 or more items of the same size and that each item is of the following maximum dimensions:

Note:  The minimum volume threshold must be met for each mailing customer.  Mail from groups of customers may not be consolidated to achieve VolumePost 3 pricing.

For larger sized items, GoFlexible allows for a maximum thickness of 40mm. When sending mail by VolumePost 3, the following conditions also apply:

• All mail items must have an approved PermitPost  impression and New Zealand delivery and return address.
• All mail items must be the same.  For example, each item must be the same design, size, shape and within the same weight range.
• All items must comply with current New Zealand Post standards for postcodes, envelope layout and addressing.
• For VolumePost 3 rates to apply to the total lodgement, you need to achieve an 85% Statement of Accuracy (SOA).
• You need to include a Statement of Posting form and appropriate VolumePost 3 product code
• Items must be flexible enough to go through our sorting machines. Please check they can be bent evenly around a 280mm diameter circular surface - or about 180 degrees.

How to prepare your mail for lodgement

Statement of Posting

A Statement of Posting (AR019N) form must accompany all lodgements or the lodgement will be held by New Zealand Post until we receive your form. Contact our Customer Service Centre on 0800 501 501 to have us send you a form. For help when completing the form download our Statement of Posting guide (PDF – 152kb).

Product codes

When completing your Statement of Posting you’ll need to tell us your product code. Refer to the table below for the right code. 

Lodgements can be accepted later than 5pm, but won't qualify for the VolumePost 3 price.

New Zealand Post has the discretion to correct any incorrectly completed Statements of Posting or lodgement slips, such as where the wrong VolumePost code has been provided.

Letter trays and containers

Place your mail address side up and in letter trays so that the PermitPost impression is on the top right-hand corner of the envelopes, facing the front of the tray. If you are using reusable envelopes the PermitPost impression must be in the centre or top right hand corner. Letter trays are available on application at your nearest mail centre.

We have a containerisation service for customers with lodgements exceeding 40 trays.

Bulk Mail labels

All trays must be clearly and correctly labelled with the appropriate New Zealand Post label.

Mailhouse lodgement

For mail lodged via mailhouses, use the green label for lodgements originating from the North Island and purple labels for lodgements originating from the South Island.   These labels can be ordered through your Mail Centre, as can emergency supplies of blank labels if required.  To find out more about these labels please download the Bulk Mail labelling chart(PDF – 144kb).

Business customer lodgement

For mail that is not lodged via mailhouses, simplified labelling requirements apply.  These labels can be downloaded from www.nzpost.co.nz/traylabels. Please print and complete these labels and attach these to the front of your mail tray.

Layout standards

Please ensure you meet the machine sort Envelope Layout Standards so your mail can go through our sorting machines correctly.

Lodging your mail

Lodge your items at any New Zealand Post Mail Centre or your local PostShop store. If you have a New Zealand Post Account and want to have your items picked up, talk to us today.