Simply enter the product and quantity of mail you are sending into the Lodgement Manager tool, submit this and print out your Statement of Posting.
Before you get started in Lodgement Manager, please ensure your business meets the technical requirements below:
Users of Lodgement Manager Version 7.0 require the following technical specifications:
Internet Explorer 6 or 7, or Firefox 2 browser
Adobe Reader 7.0 or greater
Add the Lodgement Manager application and Help Site URLs to your trusted sites
High speed broadband internet connection
Laser printer (to ensure the barcode is able to be scanned if International Air Satchel (IBP) consignment notes are being produced) otherwise an inkjet printer.
Note: If you are lodging both domestic and international products on the same Statement of Posting then the printer setting should be single sided to ensure the respective documents print separately.
NZ Post is running a controlled Pilot (to a limited Customer base) prior to deploying Lodgement Manager to all Customers.
Customers involved in the Pilot will use their Statement of Posting books (AR019N) as the Business Continuity option. Longer term these forms will be phased out and a replacement Business Continuity Statement of Posting (BC019N) will be made available.
Pilot Customers will have the opportunity to provide feedback on their experience with using Lodgement Manager. Once the Pilot is complete, the first tranche of Customers will be deployed. Included in this are Mailhouses and Mailroom Manager Customers.
The national rollout has four tranches. Please phone our National Contact Centre on 0800 501 501 if you have any questions about the rollout.
What do I do with my AR019N book?
Your AR019N book should not be used once you start using Lodgement Manager. NZ Post will be in touch with you and arrange the recall of your unused AR019N forms.
You will be given a book of Business Continuity forms for use if Lodgement Manager is unavailable.
What to do if you can't log on to Lodgement Manager.
For information on why Lodgement Manager is not available contact us on 0800 501 501.
Short term outage
If you still want your lodgement to be recorded in Lodgement Manager, and the expected time that you can't get access is short, then our recommendation is that you use the excel spreadsheet template to enter your data in and load when Lodgement Manager returns to normal function.
Note: this will require you to download the excel spreadsheet prior to the outage. We recommend that you hold a blank spreadsheet on your LAN or C:\ drive for use in a business continuity situation.
Long term outage
Where Lodgement Manager is expected to be unavailable for a long period, you will need to move to a manual lodgement method. Upon set up you will be issued with a Business Continuity Statement of Posting (BC019N) that is for use in this situation.
Note: manual forms (i.e. BC019N or AR019N) are not processed through Lodgement Manager Get Sending and therefore will not be present in any Lodgement Manager reporting. Follow the standard process to send completed forms with mail to the Business Mail Acceptance Point. For more Business Continuity forms contact us on 0800 501 701.
Follow our Bulk Mail lodgement requirements to help your business qualify for the best pricing options.
If Bulk Mail isn’t submitted correctly, it can result in reclassification to an applicable Letter Domestic Product (LDP) mail rate across the total lodgement.
Lodgement of Bulk Mail requirements:
To make Bulk Mail lodgements, you will need to provide a Lodgement Data File to accompany each physical AdCard, Publication Mail, VolumeMail and FlexiMail lodgement via Lodgement Manager.
The Lodgement Data File requires the physical addresses of customers receiving mail within the lodgement. It’s important to note that if the Lodgement Data File is uploaded correctly, no identifiable customer data will be shared with NZ Post.
The Lodgement Data File can be either a Tab or Comma delimited file (CSV) with up to six columns of address with a postcode field and count. A layout example of the required Lodgement Data File layout can be found at Zonal Pricing Lodgement Data File Layout Example (PDF - 277KB).
Once the Lodgement Data File has been uploaded into Lodgement Manager, along with normal lodging information (e.g. product and volume), the price will be calculated for the total lodgement.
Each NZ Post Bulk Mail service has different rates depending on the service you require. Please be aware product codes and mail rates may change if our Volume Mail standards are not met.
Minimum volume thresholds must be met depending on the NZ Post Bulk Mail service used - see our Bulk Mail services
Bulk Mail must be trayed
FlexiMail and Publication Mail lodgements must be either trayed or presented as 'bundles'
Mail must be faced with the delivery address facing forwards, except for the last item which needs to be 'back-faced' so that the delivery address is still visible
Mail must be labelled correctly
The Address Accuracy Percentage rating must be declared on the Statement of Posting for the declaration to be valid
Ensure your Customer Agreement Code is populated on your Statement of Posting and/or Lodgement Manager. If a Code is not available, leave this field blank
Mail must be lodged in ascending postcode order (applies to VolumeMail, FlexiMail and Publication Mail only)
Mail must adhere to the thickness requirements depending on the NZ Post Volume Mail service used - see our Bulk Mail services
PermitPost indicia must be present and correctly positioned on the envelope
Address and envelope layout standards must be met
The recorded lodgement time must match the Product Code used
Bulk Mail must be flexible enough to go through the sorting machines. Please ensure each mail item and its contents can be bent around a 280mm diameter circular cylinder (i.e. approximately 180 degrees)
FlexiMail and Publication Mail have different rigidity requirements - please refer to the Envelope Layout Standards for more information.
Lodgement Manager registration form
To register for Lodgement Manager, please complete this form. Our National Contact Centre will be in touch when this has been processed.