Sending over 300 letters and documents? We’ve brought together all the ins and outs of sending Bulk Mail to make it as easy as possible for your business.
First things first
Get a New Zealand Post Business Account
So where do you start? You’ll need to set yourself up with a New Zealand Post Business Account to ensure we can process your payments and quality check for Bulk Mail discounts. Sign up today to get a New Zealand Post Business Account.
Get an approved Permit Post number
PermitPost allows you to pay by deferred payment and is available to New Zealand Post credit account holders. It can be used to pay for most of our postal services when sending 300 or more mail items at a time within New Zealand (to the combined value of $240 incl GST) or when sending 50 or more items overseas (to the combined value of $100 incl GST) and is mandatory when using Bulk Mail. Find out how to apply for a PermitPost number.
Decide who’s going to process your Bulk Mail
Next, you will need to decide who’s going to collate, bundle and sort your Bulk Mail – will you get a mail house to do it on your behalf, or will you do it yourself?
No matter who processes your Bulk Mail, see our guidelines around how to lodge your Bulk Mail.
Decide whether you need to get set up on Lodgement Manager
Depending on who you choose to process and lodge your Bulk Mail e.g. yourself, a mail house or another party, you may need to get set up on Lodgement Manager. Lodgement Manager is an easy to use, web-based lodgement tool designed to enable organisations to easily manage the lodgement of business mail. Find out more about Lodgement Manager.
Choosing the right Bulk Mail service
Now that you’ve got a New Zealand Post Business Account and decided who’s going to process your mail, you need to decide what Bulk Mail service is appropriate for your mail.
We have nine services – VolumePost 1, VolumePost 3, Business Standard, GoFlexible, Business Flexible, PrintPost, Volume PreSort, Print PreSort and Adcard for you to choose from based on the volume and dimensions of your mail. Find out more about our Bulk Mail services.
How to qualify for Bulk Mail discounts
To qualify for Bulk Mail discounts, there are a few things you’ll need to consider:
- Are the addresses in your database accurate against the Postal Address File (PAF)? Refer to validate customer addresses for further information.
- Have you used the correct address and envelope format and layout?
- Are your items sorted by postcode?
These requirements allow us to process your mail quicker therefore resulting in a reduction in cost.
Address & envelope layout standards
Ensuring your addresses and envelopes are laid out to our standards means we can process your Bulk Mail efficiently through our mail sorting processes.
Find out more about address & envelope layout standards.
One of the most important tasks when sending Bulk Mail is to ensure your customer addresses are valid New Zealand Post addresses matched against our Postal Address File (PAF).
Having an 85% level of Statement of Accuracy ensures your mail can be delivered successfully first time, reducing the risk of returned mail and inefficient processing.
Find out more about our addressing certification.